Credit Earned Outside of the University

Policy number: AA010EN
Review date: Fall 2023
Issuing office: Academic Affairs

Undergraduate students who have a minimum cumulative GPA of 2.50 and who wish to take courses for credit outside the University, as part of a study abroad program, during summer school at another university, during a vacation break, or while taking a leave of absence from AUP, must secure written permission from the Registrar prior to taking the intended courses. Otherwise, these credits may not be approved for transfer back to AUP. The procedure for securing permission to earn credit outside the University is as follows. 

• Obtain an External Course Pre-Approval Form from the Registrar's Office. 

• List each course requested for approval, and submit a complete course description for each. 

• Sign the form, collect signatures from the academic advisor and relevant department chairs, and then return to the Registrar to obtain the signature of the Associate Dean for Academic Administration. 

• Once the external courses have been completed, the student must request an official transcript from the school to have the approved credits applied as transfer credit. It is the student's responsibility to have official transcripts sent directly by the institution to the Office of the Registrar within six weeks after the completion of the course. Note that no transfer credit will be granted for transfer for grades below “C” or for courses taken on a “Credit/No Credit” basis (unless a minimum “C” grade is required to receive credit).